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3 simple steps to eliminate file-sharing problems

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Make sure everyone is literally on the same page with these document-sharing tips.

Electronically sharing documents between users may be necessary for office workflow, but searching for the correct version of a file can drain productivity and cause frustration. According to a 2012 study by Harris Interactive, a Rochester, N.Y.-based market research firm, 83 percent of employees say they waste time every day tracking, sharing or finding the correct version of a file.

“Documents are like rumors — once they’re shared, you don’t know what they’ll look like when they come back,” says Christopher Seiwald, CEO of Perforce, an Alameda, Calif.-based productivity software company.

Working from the wrong version of a file can lead to missed business opportunities, damaged reputations and poor impressions on colleagues and customers.

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